12 people you meet at every Records Management conference

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12 people you meet at every Records Management conference

12 people you meet at every Records Management conference

1. The RM Newbie

You’ll find the newbie running around the entire conference trying to soak up information.  It isn’t actually possible to attend every presentation track and breakout session, but that’s not going to stop him or her from trying.  Hopefully they’ll stick around, because someone’s going to have to take care of this stuff in 30 years!

2. The Armchair Philosopher

Forever scratching his or her chin, the Philosopher sees every question in Records Management as a big philosophical one.  Asking them a simple question will easily result in a 3-hour thesis about how 19th-century theories of epistemology laid the foundation for modern knowledge management. We have a few of these at Feith Systems. (You all know who you are!)

3. The Physical Records Person

The physical records manager has been doing this since the 80’s. They’ve heard rumors of companies going paperless, and they just don’t buy it.  But that’s okay — if most people’s electronic systems were as well cataloged and organized as their boxes, we’d all be in pretty good shape.

4. The Nonchalant Techie

Never doubt that that the Nonchalant Techie can relate every event in life back to a technical problem and solution that they have the answer to. To him or her, all Records Management challenges can ultimately be solved with SharePoint, some SQL triggers, and a C# program they wrote this afternoon.

5. The Mega-Networker

The Mega-Networker is going to make friends. A lot of them.  The more connected, the better.  You ‘re going to get a friend request from them on LinkedIn before you even manage to shake their hand.  Did you know there was a Twitter hashtag for this GDPR round table?  They did.

6. The Party Animal

Usually seen the first night of any Records Management conference.  Usually strangely missing thereafter.  They come to the conference to spend a few nights away from the kids, having as much fun as possible.  Drinks all around!  Anyone want hit the karaoke bar after this?

7. The Very Private Person

Always seen the second and third day of any given conference.  Suspiciously missing from the first.  Notable taste for Water and Excedrin. May be wearing sunglasses inside in the middle of the day.  Has a strange adverseness to both light and sound.

8. The Blue-Chip Executive

This person was busy selling ERM back before ERM existed.  Everyone agrees, this is a very important person. When you were still learning Excel on Windows 3.1, they were trailblazing the industry. They’re pretty much the Steve Jobs of Records Management, and they’re probably not afraid to tell you about it.

9. The Vendors

These guys are PSYCHED about something.  It’s not clear what, but they’re ready to talk, that’s for sure!  Most likely dressed in matching, immaculate outfits. Interested in some cool schwag?  It’s free, all you have to do is give them your phone number, email address and mother’s maiden name. 

10. The RM Celebrity

They may have been a bit of a geek growing up, but now the whole RM world knows their name.  As the guru of this and the master of that, the RM celebrity is so talented that they’re often paid to be here.  They may still be a bit of a geek, but you know you’re going to their presentation later!

11. The Futurist

The futurist is seemingly up to date on virtually every breakthrough in the tech industry.  You can usually spot the futurist by their semi-ironic Block Chain T-Shirt.  Get ready, because they’re here to tell you how using a hefty helping of “Modernization” and a dash of Machine Learning can change your life.

12. The Couple

One of them came for work, the other is a frugal tourist. They both get a nice company-paid hotel room.  While one of them is chatting you up about unifying your retention plans, the other is asking around for the best place for Vietnamese Pho.  Act fast to catch this pair, because after the first day they’ll be sightseeing!

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Shannon Heim

Shannon Heim

Helping others is what Shannon loves most, making her a great fit for outreach at Records Management University. She is in charge of credits and certificates as well as the RMU email account. When Shannon isn’t talking with students, she edits the on-demand classes to make them as high quality as possible.

What is Records Management University?

What is Records Management University?

Welcome to Records Management University, the world’s best and only entirely free course dedicated to serving Records Management professionals.  RMU gives a global view of the benefits and challenges of being a Records Manager and covers many of the less-discussed areas and ideas in RM theory. 

Picked by AIIM International as one of the Top 5 Best Records Management Resources, and with over 7,000 RM and IG professionals already signed up, RMU is an ever-expanding and well-regarded resource.  Classes start January 28th.

Making RM Education Fun

Dean Mitch started his career with a desire to teach others.  In college, Mitch received his undergraduate degree in Science Education, and went on to receive his Graduate Degree in Educational Administration. 

His theory of education is strongly based on two big ideas:  education needs to be fun, and students need theoretical frameworks with which to apply ideas.

His personal approach to education has made RMU a truly unique experience. It’s one of the first things people notice about RMU — the classes are just different!  There’s laughter, interesting ideas, and fun conversation.

Free   |   Live or On-Demand   |  5 CRM Credits

Over 7,000 RM, IT & IG professionals have already joined us!

A Different Kind of Class

RMU began 6 years ago, and the format hasn’t changed.  Each semester includes 5 or 6 classes that cover all aspects of Records Management, and each semester has a big theme to connect the ideas together. 

The first semester’s theme was Jeeps. (Yes, Jeeps! We told you it is an unusual series.)  Jeeps are unique among vehicles because they are truly modular.  You can modify them to fit your unique needs and personality, mirroring a common theme in Mitch’s RM theory: that there’s no such thing as a one-sized-fits-all approach to RM.

Since then he’s used themes from Famous Explorers to the World’s Most Famous Documents to lay the framework for his discussions around RM theory, technique, and technology.

Viewers find that Mitch’s unusual style of teaching makes the viewer genuinely want to keep watching.  To quote the Dean himself, “Finally something in Records Management that isn’t dry!”  For Mitch, it’s all about building relationships between the subjects that they are teaching and topics that keep the students interested.


This Semester of RMU

This Spring 2020 semester is no exception. Encouraged to make a global connection, Dean Mitch is tying the RM theory to a bit of history, looking at people through history who have decided to meet the challenge and rise above misfortune. 

The topics and conversations are going to be more “gigantic” than ever, with a focus on Big Data.  RMU will spend these next 5 classes showing the viewer how to find solutions that allow any Records Manager to keep up with the growing amount of content out there.  You can tune in on January 28th at 2:00 PM.

Classes start soon, register today!

Every RMU session is pre-approved for 1 CRM Credit from the Institute of Certified Records Managers and can claim up to 5 CRM credits per semester.  CUEs can also be applied to ARMA IGPs and AIIM CIPs.

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Shannon Heim

Shannon Heim

Helping others is what Shannon loves most, making her a great fit for outreach at Records Management University. She is in charge of credits and certificates as well as the RMU email account. When Shannon isn’t talking with students, she edits the on-demand classes to make them as high quality as possible.

Are your Repositories ready for GDPR?

Are your Repositories ready for GDPR?

Protect Data With Feith’s GDPR-ready Platform

In May 2018, the EU’s General Data Protection Regulation (GDPR) went into effect. Even though the EU established this law, the regulation applies to nations at a global level because of how integrated markets are with the EU.

Data controllers need to make sure they’re collecting and managing an individual’s data in the right way using a technology that supports GDPR compliance. The system needs to provide complete life-cycle management over this information and allow for easy accessibility while also providing a high-level of security. 

There are Five Key Metrics To Ensuring A GDPR-ready Platform

    1. Data accessibility: It’s important that organizations can access and locate data across their entire enterprise
    2. Advanced search and analyses: System should provide full visibility across all data repositories, including email, files shares, SharePoint, social media, and more. It should search even the largest enterprise data environments using complex queries such as boolean, wildcard, proximity, and nested search. Advanced search and analyses functionalities help organizations better understand their structured and unstructured data.
    3. Data retention: All data needs to be retained in accordance with GDPR regulations. Companies must also know and recognize who they’re retaining information for; this knowledge is vital because individuals must consent to having their information collected.
    4. Centralized management: The solution should aggregate data in a single repository accessible by your enterprise data controllers.
    5. Lifecycle control: The technology should support complete lifecycle management and defensible disposition.

Feith’s GDPR-ready platform provides organizations with an accessible, secure, and manageable system for capturing, storing and cleansing PII and other GDPR-relevant data. Feith keeps track of when a user accesses, views, edits, or acts on a document or data record. Further, it gives executives and managers access to review audit logs, making it easy to obtain information as needed. Through a secure website, users may even deliver audit information to external auditors.

From development to post-launch support, the Feith remains highly secure and prevents outside parties from gaining entry. Personal data protection is essential for GDPR compliance, and Feith makes it easy to identify PII across the enterprise, automatically-categorize it, perform auto-redactions, and protect that data where it lives.

Feith also grants users with full control over managing their data system. The system automates complex processes which improve the entire workflow from document creation to record declaration, and through final disposition and removal. These management controls enable companies to track information about archived documents and view insights into their data with reporting dashboards. 

Avoiding GDPR violations starts with taking proactive measures to secure your enterprise repositories; Feith can help. To learn more about Feith’s GDPR-ready platform, contact our team of experts today!

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Shannon Heim

Shannon Heim

Helping others is what Shannon loves most, making her a great fit for outreach at Records Management University. She is in charge of credits and certificates as well as the RMU email account. When Shannon isn’t talking with students, she edits the on-demand classes to make them as high quality as possible.

39 Great Records Management Resources from the National Archives

39 Great Records Management Resources from the National Archives

  1. · A How-To Guide for Completing NARA’s Records Management Self Assessment
  2. · Access Restrictions: Their Importance and Impact on the Transfer of Permanent Records
  3. · Capstone Email Management Implementation: Technical Perspective
  4. · Capstone Legal Briefing
  5. · Capstone: A New Approach to Managing Email Records
  6. · Capstone: A New Approach to Managing Email Records: NARA’s Internal Implementation
  7. · Capstone’s Managers’ Briefing
  8. · Chief FOIA Officers Council
  9. · Classified Records Transfer Checklist
  10. · Controlled Unclassified Information
  11. · Creating and Using File Plans
  12. · Discussion of Records Management Program Inspection Techniques
  13. · Electronic Records Management 101: From Planning to Deployment
  14. · ERA Schedule Records Bootcamp – Part 1
  15. · ERA Transferring Records Online Training
  16. · ERA Video FAQs (Scheduling and Transferring Records)-Part 2
  17. · Explanation of Frozen and Legal Holds as they Pertain to Permanent Records
  18. · Finding the Gaps: Locating and Reporting Unscheduled Records
  19. · Folder Title List: Transferring Your Permanent Paper Records
  20. · Guidance on Managing Social Media Records
  21. · Let’s Get Organized! Setting up your Electronic Files
  22. · Managing Content on Shared Drives
  23. · Records Management Guidance for Political Appointees
  24. · Records Management Training for Federal Agencies
  25. · Summer School for Records Coordinators, Conducting the Inventory: Session 3
  26. · Summer School for Records Coordinators, Next Steps and Followup: Session 4
  27. · Summer School for Records Coordinators, Planning the Inventory Session 2
  28. · Summer School for Records Coordinators, What is an Inventory? : Session 1
  29. · The Case for Records Management: Issues for Legal Counsel – Part 1
  30. · The Case for Records Management: Issues for Legal Counsel – Part 2
  31. · Transfer Guidance Revision Project: Identifying “Fit-for-Purpose” Formats
  32. · Using ERA for FRC Annual Move
  33. · Withdrawing Permanent Federal Records from an FRC
  34. · Word of the Week: File Plan
  35. · Word of the Week: Lifecycle
  36. · Word of the Week: Nonrecord
  37. · Word of the Week: Personal Papers
  38. · Word of the Week: Record
  39. · Word of the Week: Records Schedule

Free   |   Live or On-Demand   |  5 CRM Credits

Over 7,000 RM, IT & IG professionals have already joined us!