As the leader in Federal Records Management software, we at Feith Systems are excited to see the release of NARA Bulletin 2023-02, which expands upon the role-based approach for managing electronic messages, also known as Capstone. This approach, which was introduced in NARA Bulletin 2013-02, has been widely adopted by federal agencies and offers an alternative method for managing email records.

Under the role-based approach, the final disposition of records is determined by the role or position of the record creator or receiver. Records of high-level roles and positions are often scheduled as permanent for transfer to the National Archives, while the records of all other roles and positions may be scheduled for disposal as temporary records. This approach is now being expanded to include other types of electronic messages beyond email, as the use of additional electronic messaging platforms has grown in recent years.

Feith Systems is a leader in Federal Records Management software, and we are excited to see the release of OMB/NARA M-23-07, Update to Transition to Electronic Records. This memorandum reinforces the importance of strong records management for transparency and accountability in government, and reaffirms the goal of transitioning federal agencies to a fully electronic environment.

The new memorandum extends the deadlines for this transition to June 30, 2024, due to implementation delays caused by the COVID-19 pandemic. This extension will allow agencies more time to complete their transition to electronic records and to fully embrace the opportunities that this transition affords.

At Feith Systems, we believe that moving beyond paper-based processes and transitioning to an electronic environment is a critical step in improving government efficiency and effectiveness. Our Federal Records Management software is designed to help agencies manage their records electronically, ensuring that they are easily accessible and properly stored for eventual transfer and accessioning by NARA.

Under the new memorandum, all permanent records in federal agencies must be managed electronically by June 30, 2024. This includes records that are eligible for transfer to NARA or to Federal Records Centers. After this date, all agencies must transfer permanent records to NARA in electronic formats, with appropriate metadata in accordance with NARA regulations and transfer guidance.

Temporary records are also affected by the new memorandum. By June 30, 2024, all temporary records in federal agencies must be managed electronically to the fullest extent possible. Agencies may request a limited exception to this requirement from NARA if replacing specific analog records with electronic systems would be burdensome to the public, the cost would exceed the benefit, statutory or regulatory barriers impede implementation, or there is exceptional intrinsic value in the original format.

After June 30, 2024, NARA will no longer accept transfers of permanent or temporary records in analog formats, and will accept records only in electronic formats with appropriate metadata. This means that agencies must ensure that their records are properly digitized and properly formatted before transferring them to NARA.

FOR IMMEDIATE RELEASE

Washington, DC (September 20, 2022) – Feith Systems & Software, Inc. is pleased to announce that it has been selected by the United States Department of Agriculture (USDA) to provide its Records Management Application (RMA) solution, Feith RMA iQ.

USDA is the latest federal agency to adopt Feith’s RMA platform, which will be used enterprise-wide to manage the lifecycle of the agency’s electronic and physical records.

“We are thrilled to have been selected by USDA for this important project,” said Dan Feith, Executive Vice President of Feith Systems. “Our RMA platform is the most flexible and user-friendly on the market, and we are confident that it will help USDA improve its records management processes and compliance with federal regulations.”

The Feith RMA solution was selected following a rigorous evaluation process that included a comprehensive review of the agency’s records management requirements. Feith’s RMA platform met all of the criteria established by USDA, and the agency is now in the process of deploying the solution across its organization.

“This is a major win for Feith, and we are proud to have our RMA solution selected by another federal agency,” said Charlie King, CIO of Feith Systems. “Our RMA platform is the result of years of research and development, and we are confident that it will help USDA streamline its records management processes and improve compliance.”

The Feith RMA platform is a web-based solution that provides users with a central repository for all of their electronic and physical records. The platform includes features such as:

• A drag-and-drop interface that makes it easy to add, modify, or delete records;
• A search function that allows users to quickly locate specific records;
• The ability to generate reports and export data for analysis;
• Workflow feature allowing the user to track progress of individual items through each stage its life cycle.

The Feith RMA platform is also compliant with a variety of federal regulations, including:

• The Federal Records Act (FRA)
• The National Archives and Records Administration’s (NARA) General Records Schedule (GRS)
• The Presidential Records Act (PRA)

About Feith Systems & Software

Feith Systems & Software, Inc., founded in 1979, is the United States’ leading supplier of Records Management Applications to the federal government and commercial entities with high security requirements. Feith solutions are used by organizations around the world to manage physical and digital records, streamline business processes, and improve compliance with regulations.

For more information, please visit www.feith.com or contact us at more-info@feith.com.

Press Contact:
Richard Long
Feith Systems & Software
(267) 464-6416
rlong@feith.com

FOR IMMEDIATE RELEASE

Washington, DC (October 1, 2021) – Feith Systems & Software, a leading provider of records management software (RMA), announced today that their RMA iQ software has achieved Authority to Operate (ATO) on AWS and gone into production at Library of Congress (LoC). This means that Feith RMA iQ is now being used by LoC to manage electronic records in compliance with National Archives and Records Administration (NARA) standards.

“We are thrilled to have our RMA iQ software in production at Library of Congress,” said Dan Feith, Executive Vice President of Feith Systems & Software. “This implementation is a testament to the hard work of our team and the flexibility of our software. We are honored to play a part in helping the Library manage their vast collections of electronic records.”

Authority to Operate is the formal approval required for any information system that will be used to process, store, or transmit government data. The ATO process is designed to ensure that information systems are secure and compliant with all relevant laws and regulations. The process of achieving ATO for a Records Management system can be lengthy and difficult due to the number of integrations required, but Feith’s team was able to streamline the process and achieve ATO in just eight months.

“Going live with the Library is a major accomplishment, but it’s only the beginning,” said Feith. “We will continue to work closely with them to ensure that their records are managed effectively and efficiently with RMA iQ under this IDIQ.”

RMA iQ is Feith’s web-based records management software that helps organizations track, manage, and preserve their electronic records in compliance with NARA standards. RMA iQ is used by federal, state, and local governments, as well as corporations and other organizations, to manage millions of records.

The RMA iQ platform achieved ATO on Amazon Web Services (AWS) in compliance with Federal Information Security Management Act (FISMA) Moderate controls. RMA iQ is also compliant with the Department of Defense 5015.2 Standard for Electronic Records Management Software Applications and Systems.

About Feith Systems & Software

Feith Systems & Software, Inc., founded in 1979, is the United States’ leading supplier of Records Management Applications to the federal government and commercial entities with high security requirements. Feith solutions are used by organizations around the world to manage physical and digital records, streamline business processes, and improve compliance with regulations. Feith is the only American owned and operated company that is certified to operate at all levels of the DoD 5015.02 standard. For more information, please visit www.feith.com or contact us at more-info@feith.com.

Press Contact:
Richard Long
Feith Systems & Software
(267) 464-6416
rlong@feith.com

After 13 years, the DD 2875 SAAR form has been modified by the Federal government to include additional fields.

What is a SAAR form?

Department of Defense’s System Authorization Access Request (SAAR) form, or DD Form 2875, is used to request access to computer systems.  The SAAR form includes:

• The name, title, and contact information of the individual requesting access
• The name, title, and contact information of the supervisor
• The reason for requesting access to the system
• The level of access requested

Once the SAAR form is completed and signed, it must be submitted for approvals. Approvers can be the owners of the information requested, the Information Assurance group, and the Security Manager.

How does Feith handle SAAR forms?

Historically, agencies handled the DD 2875 process with paper forms.  Now, Feith Systems has developed entirely electronic forms and workflows to manage the SAAR process.

• An online form that can be completed and submitted electronically
• Feith’s Workflow routes the SAAR to the appropriate authorities for approval
• Electronic authorization is issued to the individual once access is approved
• Feith maintains a complete list of authorizations requested per user and per system

It starts with a simplified online version of the SAAR form.  Known fields fill automatically.     

Once the requestor fills in and signs their portions of the form, Feith converts it into a working Adobe PDF file.  Workflow sends the SAAR the right person or people for signature with their CAC Card. 

Powers of authority can then either approve or deny the staff member’s request.  If they deny it, Feith sends the form back for corrections.  If the power of authority approves it, Feith marks the requestor as having access to the system or information requested.  The system saves each version of the SAAR form for auditing purposes and keeps a record of every action taken on it.

Feith’s SAAR solution keeps a running list of all the groups, systems, and information a staff member has access to throughout their time at the organization.  When the person leaves the agency, Feith makes it easy for IT to deactivate them everywhere.

FOR IMMEDIATE RELEASE

Washington, DC (April 28, 2022) – Feith Systems & Software, a leading provider of integrated software solutions for Records Management, announced today that its RMA iQ platform has been selected by the United States Department of Labor (DOL) as the foundation for their enterprise Records Management program.

DOL’s selection of Feith underscores the company’s leadership position in providing innovative solutions that meet the complex needs of government agencies.

The Department of Labor’s Records Management program is responsible for managing a vast array of records, which includes personnel files, email, case files, and more. The records span a wide range of formats including paper, email, audio, video, and images.

With Feith’s RMA iQ platform, the Department of Labor will be able to manage all of its records in a single, unified system. The platform’s comprehensive suite of features includes document and records management, workflow, business process management, and case management.

RMA iQ will help the Department of Labor to fulfill regulatory requirements such as the Federal Records Act, NARA guidance, UERM, and M-19-21. The software provides employees with easy access to information they need whenever they need it, thereby improving efficiency.

“We are honored to have been selected by the Department of Labor for this important project,” said Don Feith, President and CEO of Feith Systems & Software. “Our RMA iQ platform is proven to meet the demanding needs of government agencies, and we are committed to providing the Department of Labor with the best possible solution for their Records Management needs.”

About Feith Systems & Software

Feith Systems & Software, Inc., founded in 1979, is the United States’ leading supplier of Records Management Applications to the federal government and commercial entities with high security requirements. Feith solutions are used by organizations around the world to manage physical and digital records, streamline business processes, and improve compliance with regulations. Feith is the only American owned and operated company that is certified to operate at all levels of the DoD 5015.02 standard. For more information, please visit www.feith.com or contact us at more-info@feith.com.

Press Contact:
Richard Long
Feith Systems & Software
(267) 464-6416
rlong@feith.com