Built for state governments and the largest counties and cities in the country — jurisdictions whose records volume and statutory load look more federal than local. Public records on your state's statute, retention on your archives' schedule, a century of paper indexed without a rip-and-replace.
State governments. The country's largest counties. Its major cities. Where records run to the millions, the deadlines aren't negotiable, and the audit trail is the deliverable.
Statewide public records under your state's act, retention schedules that carry the force of law, and records spread across dozens of agencies. Feith runs the statewide program on one platform — one audit trail, one disposition log — the same way it runs records for 60+ federal agencies.
The biggest recorder and clerk offices in the country: millions of deeds, liens, judgments, and vital records; statutory recording deadlines measured in hours; a public-access portal the title industry runs on. Plus big-city law departments and records units fielding request volumes that overwhelm ordinary tools. Feith was built for that volume — it indexes the paper, runs the digital record, and keeps the recording-fee accounting clean.
State corrections, major-metro police and sheriff's departments, and large DA offices. CJIS-covered.
See Case Manager ›State Medicaid, vital records, child welfare, and licensing boards. HIPAA-covered.
See Case Manager ›State DOTs, environmental agencies, and big-city planning and code enforcement.
See document management ›
The platform learns your rules once and applies them on every record. After that, you spend your time on the calls only you can make.
California's CPRA, New Jersey's OPRA, New York's FOIL, Illinois' FOIA, the Texas Public Information Act, Florida's Sunshine Law, and roughly 45 others, each with its own statutory clock, exemption library, fee structure, and appeal path. FOIA Workbench was built for the federal Freedom of Information Act and configures to each state's regime. Feith doesn't override your statute. It runs your statute.
Every state archives publishes general and agency-specific retention schedules, and in most jurisdictions those schedules are law, not guidance. RMA iQ ingests them the same way it ingests NARA schedules at the federal level: structured, machine-readable, and applied at the record level with disposition logged.
The FBI's Criminal Justice Information Services policy governs how criminal-justice information is stored, transmitted, accessed, and audited, for sheriffs, municipal police, DA offices, state corrections, fusion centers, and the vendors handling records for them. Feith supports CJIS-aligned deployments: access control, audit logging, encryption in transit and at rest, and personnel-security requirements.
Pub 1075 governs how state and local agencies handle Federal Tax Information: departments of revenue, child-support enforcement, unemployment insurance, income-verifying Medicaid agencies, and some DMVs. Feith supports its controls for storage, access, and disclosure logging.
State Medicaid agencies, departments of health, vital-records offices, and any state agency acting as a covered entity or business associate. Feith supports the Security Rule's access management, audit logging, integrity controls, and transmission security.
Request platforms manage the inbox. Feith manages the record (capture, classify, retain, redact, release, dispose) in one governed system of record, with one retention schedule, one audit trail, and one disposition log.
Classification at ingest, retention applied at the record level, disposition logged when it fires, and a chain of custody that survives a subpoena. Feith was built to be a system of record from the first commit. Your state archives configures the schedule; the platform applies it on every record.
Pre-built connectors for the systems your staff lives in (Microsoft 365 and SharePoint, ArcGIS, ServiceNow, Documentum, OpenText, Laserfiche), plus an open API and connector framework that reaches court, recording, and permitting platforms like Tyler and Accela. The line-of-business app stays where it is; the record of what it produced lives in Feith.
State and local agencies usually buy these as three products from three vendors with three integration projects. Feith runs all three on one platform: the recorder's office records, the prosecutor's case files, and the public-records queue live in one system with one audit trail.
The recorder's office, the public-records queue, and the prosecutor's case files run on the same foundation: one login, one audit trail.
NARA-aligned and built to DoDM 8180.01. Configures to state retention schedules at the record level.
See the product ›Built for the federal FOIA. Configures to state public records acts: statutory clocks, exemptions, fees, appeals.
See the product ›Permission-based access, version control, and audit logging: the foundation the records and case layers sit on.
See the product ›Configurable case workflows for prosecutor files, child-welfare investigations, licensing complaints, and IG matters.
See the product ›Low-code and no-code process automation. Staff build the workflow apps your jurisdiction runs without an IT bottleneck.
See the product ›AI that reads your records and surfaces what matters: classification, exemption identification, redaction suggestions, and Q&A over your corpus.
See the product ›Licensed by users and modules, sized to your jurisdiction — from a major-county or big-city rollout to a statewide deployment across agencies. All six capabilities run on the same platform.
Minutes, agendas, recordings, and the documents behind every vote fall under open-records law the moment a request lands. Feith captures them as they're created, applies the retention schedule, and produces the responsive set, with redactions logged, before the statutory deadline runs.
| Standard or framework | Status | Notes |
|---|---|---|
| Your state's public records act | Configurable | Statutory clock, exemption library, fees, and appeals, configured in. |
| Your state's retention schedule | Configurable | State archives schedules ingested and applied at the record level. |
| CJIS Security Policy | Supports | Access control, audit logging, encryption, and personnel security. |
| IRS Publication 1075 | Supports | Storage, access, and disclosure logging for Federal Tax Information. |
| HIPAA Security Rule | Supports | Access management, audit logging, integrity, and transmission security. |
| Section 508 + state accessibility laws | Compliant | Public-facing portals and staff interfaces; state statutes stricter than 508 supported. |
| Federal security baseline | Authorized + certified | FedRAMP Moderate · FIPS 140-3 validated cryptography · NIST SP 800-53 · DoDM 8180.01 · JITC-tested 2002–2023 under the legacy 5015.02-STD. |
Bring a public records request, a recording-office workflow, a retention question, or a CJIS finding your auditor flagged. We walk through your actual workflow on a 30-minute call.
Thanks. A Feith rep will reach out within one business day to set up your walkthrough.
Editable RFP language for records management, public records, and case management, with optional CJIS and HIPAA sections. We email the Word doc.
Thanks. The Feith rep for your territory will send the RFP boilerplate, usually within one business day.
